TL;DR:
I’ve been experimenting with a new system called Motion. It’s part project manager, part calendar overlord, powered by AI. It reads my email, knows my priorities, packs my day with tasks, and even nags me about what I promised to finish but haven’t. It’s incredible and kind of terrifying. Oh, and yes, we’re building a suite of our own AI tools too: for content creation, lead generation, and audits, so it stands to reason that AI is helping me manage tasks around our use of AI. Poetic.
Chris Foley
Founder & head honcho over here at PXLPOD Web StrategyIt started as an experiment. I wanted to see what would happen if I handed over the planning part of my workday to an AI. I figured it might help me organize a few projects or nudge me about overdue tasks. What it actually did was much bigger: it took control.
That’s when it hit me … we’re crossing a line where productivity tools stop helping us and start directing us. It’s both thrilling and slightly terrifying.
Therefore this post isn’t a tutorial. It’s a reflection on what it feels like to live in a world where your calendar has opinions.
Motion: The Calendar That Fights Back
So I’ve started using this AI-driven system called Motion (usemotion.com), and it’s f****** unbelievable. You’ve probably seen the ads. They’re everywhere.
I’ve tried all the project management stuff: Asana, Monday, Jira (kill me). We use Monday every day and we love it. We’d be lost without it, but for as good as it is, not a single one of those platforms has ever really nailed the calendar and scheduling part. What I mean is that daily, hour-by-hour flow that connects what’s in your head to what actually gets done.
Motion fixes that. It’s not just project management; it’s time orchestration. It has access to my inboxes, calendars, and task lists, so it actually knows what’s happening in my world. I just dump tasks into it, categorize them, and Motion prioritizes and schedules them for me automatically. Magically.
It packs my calendar so tight that I’ve never been more productive or more afraid of my own schedule. It’s like, “Hey Chris, remember those three things you said you’d do? Yeah, time to do them now.”
I feel simultaneously empowered and oppressed.
Meet My New AI Assistant (Who Also Judges Me)
Motion has this AI note-taker that sits in on meetings. Yeah, it’s probably listening right now. At the end of each call, it spits out a transcript, a summary, and a to-do list of what I promised to do. This goes way beyond what Otter does, and I had been using Otter for well over a year.
If I tell it I want a reminder, it writes a perfectly worded email, sends it to me, and then drops the task into my calendar to make sure I follow through.
It’s like having a boss I can’t argue with.
The productivity boost has been unreal, but there’s something about an AI that knows your habits and automatically enforces accountability that’s a little unsettling. My calendar now literally tells me what to do and when to do it, and it’s never wrong.
PXLPOD After Hours
I’m also using Motion for our internal projects, what I call PXLPOD After Hours. It automatically finds open time slots and fills them with tasks based on weighted priorities that I configure ahead of time.
- Need to schedule an automation build for next Wednesday? It’s there.
- Mailchimp work for a client? Scheduled.
- Delegations to one of the staffers? Done. It syncs across our team’s calendars.
This is where the line between “tool” and “co-worker” starts to blur.
Feeding the Machine: Knowledge as Data
Every meeting transcript (like this one) gets dropped into a private GPT knowledge base. Over time, it becomes an expert on us: our services, our pricing, our workflows, our tone.
Basically, I’m building a digital version of my brain that actually remembers what I said.
If I could take everything I’ve ever explained to a client and drop it into a searchable, interactive assistant, that’s what’s happening. It’s like hiring myself as a full-time AI that never sleeps.
Which is probably why I don’t sleep anymore.
Final Thoughts (for now. There will be a followup soon.)
We’re past the “AI is coming” stage. It’s here, it’s working, and it’s already packing my calendar tighter than I’d ever dare.
Tools like Motion and GPT-based systems aren’t just helping us work faster; they’re changing the structure of work itself.
The challenge now is figuring out how to stay in control while everything around us starts automating us.
Cheers,
Chris
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